Container Drayage Documentation: Bills of Lading, PODs, and More

Container Drayage Documentation: Everything You Need

Proper documentation is the backbone of smooth container drayage operations. Missing or incorrect paperwork at PortMiami or Port Everglades can result in refused pickups, terminal delays, and costly demurrage. Here’s your guide to every document involved in the drayage process.

Delivery Order (DO)

The delivery order — issued by the steamship line or their agent — authorizes the drayage carrier to pick up your container from the terminal. Without a valid DO, the terminal will not release the container. Your freight forwarder or customs broker typically arranges the DO once freight charges are paid and customs clearance is obtained.

Bill of Lading (B/L)

The ocean bill of lading is the master shipping document that identifies the shipment, shipper, consignee, and container details. While the drayage carrier doesn’t typically need the original B/L, information from it (container number, seal number, weight, commodity) is essential for planning the drayage move and ensuring the correct container is picked up.

Customs Release

CBP must release the container before it can leave the terminal. The customs release comes in two forms: freight release (customs duties have been paid or bonded) and customs hold release (container is not being examined). Both must be clear before pickup. Your customs broker monitors this through the ACE (Automated Commercial Environment) system.

Proof of Delivery (POD)

When the drayage driver delivers the container to your warehouse, they obtain a signed proof of delivery confirming the container number, seal condition, delivery time, and any damage notes. The POD is critical for resolving disputes about delivery timing and cargo condition.

Equipment Interchange Receipt (EIR)

The EIR documents the condition of the container and chassis at pickup and return. It notes any damage — dents, holes, bent doors — so you’re not held responsible for pre-existing damage. Both the terminal outgate and your receiving facility should complete EIR documentation.

Go Freight Handles the Paperwork

Go Freight’s operations team manages all drayage documentation — coordinating delivery orders, verifying customs releases, capturing PODs, and maintaining EIR records. We work directly with your customs broker and freight forwarder to ensure every document is in order before dispatching a truck.